EDI Implementation Specifications

X12 Standards: 850, 856, 846 (Version 4010)

Introduction

This document provides detailed element-level specifications for Electronic Data Interchange (EDI) with Acenda. Compliance ensures seamless order processing and accurate inventory synchronization.

Flexibility & Customization

The specifications outlined below represent our standard implementation baseline. Acenda maintains a robust and flexible integration architecture capable of adapting to unique partner requirements. We fully support the addition of custom segments (such as specific REF qualifiers) and tailored data mapping to ensure alignment with your internal systems.

Usage Nuances

Certain segments may be listed multiple times to indicate specific business rules. For example, an N1 loop may be Mandatory (M) for "Ship To" locations but Optional (O) for "Bill To" locations. Please verify the Qualifier column to determine the requirement status for specific data types.

Legend

M: Mandatory (Must be present)
O: Optional (Send if available)
ID: Identifier Code
AN: Alphanumeric String
DT: Date (CCYYMMDD)
TM: Time (HHMM)
R: Decimal Number

Inbound

EDI 850: Purchase Order

The 850 transaction is sent by Acenda to place an order.

Segment Specifications

Seg	Elem	Description	Req	Type/Len	Notes
ISA	ISA06	Sender ID	M	AN 15/15	Acenda ID
	ISA08	Receiver ID	M	AN 15/15	Vendor ID
GS	GS01	ID Code	M	ID 2/2	PO
ST	ST01	Trans ID	M	ID 3/3	850
	ST02	Control #	M	AN 4/9	Matches SE02
BEG	BEG01	Purpose	M	ID 2/2	00
	BEG02	PO Type	M	ID 2/2	SA
	BEG03	PO Number	M	AN 1/22	Unique Order ID
	BEG05	PO Date	M	DT 8/8	CCYYMMDD
CUR	CUR01	Entity ID	O	ID 2/3	X6 (Vendor)
	CUR02	Currency	M	ID 3/3	e.g. USD
REF	REF01	Ref Qual	O	ID 2/3	e.g. IA, ZZ
	REF02	Reference	O	AN 1/30	Internal Code
SAC	SAC01	Allowance Code	O	ID 1/1	C (Charge)
	SAC05	Amount	O	N2 1/15	Monetary amount
ITD	ITD01	Terms Type	O	ID 2/2	08 (Basic)
DTM	DTM01	Date Qual	M	ID 3/3	002 (Deliv Req)
	DTM02	Date	M	DT 8/8	Requested Date
DTM	DTM01	Date Qual	O	ID 3/3	001 (Cancel After)
	DTM02	Date	O	DT 8/8	Do Not Ship After
TD5	TD505	Routing	O	AN 1/35	Carrier Text
CTB	CTB02	Restriction	O	AN 1/35	Msg/Instructions
N9	N901	Ref Qual	O	ID 2/3	SD (Dept)
N1 (Loop)	N101	Entity ID	M	ID 2/3	ST (Ship To)
	N102	Name	M	AN 1/60	Customer/Store Name
N3	N301	Address 1	M	AN 1/55	Address Line 1
N4	N401	City	M	AN 2/30	City Name
	N402	State	M	ID 2/2	State Code
	N403	Zip	M	ID 3/15	Postal Code
	N404	Country	M	ID 2/3	e.g., US
N1 (Loop)	N101	Entity ID	O	ID 2/3	BT (Bill To)
	N102	Name	M	AN 1/60	Entity Name
N3	N301	Address 1	M	AN 1/55	Address Line 1
N4	N401	City	M	AN 2/30	City Name
	N402	State	M	ID 2/2	State Code
	N403	Zip	M	ID 3/15	Postal Code
	N404	Country	M	ID 2/3	e.g., US
PO1	PO101	Line ID	M	AN 1/20	Line Number
	PO102	Qty	M	R 1/15	Qty Ordered
	PO103	UOM	M	ID 2/2	EA
	PO104	Price	M	R 1/17	Unit Cost
	PO105	Basis Code	M	ID 2/2	TE
	PO110	ID Qual 1	M	ID 2/2	VN
	PO111	ID 1	M	AN 1/48	Vendor SKU
	PO112	ID Qual 2	M	ID 2/2	UP
	PO113	ID 2	M	AN 1/48	UPC Code
CTP	CTP02	Price Qual	O	ID 3/3	RES (Resale)
	CTP03	Price	O	R 1/17	Retail Price
PID	PID01	Desc Type	O	ID 1/1	F
	PID05	Description	O	AN 1/80	Product Name
REF	REF01	Ref Qual	O	ID 2/3	e.g. CS, DP
	REF02	Reference	O	AN 1/30	Item Ref
CTT	CTT01	Line Count	M	N0 1/6	Total Lines
SE	SE01	Seg Count	M	N0 1/10	Total Segments
	SE02	Control #	M	AN 4/9	Matches ST02
GE	GE01	TS Count	M	N0 1/6	Sets included
	GE02	Control #	M	AN 1/9	Matches GS06
IEA	IEA01	Grp Count	M	N0 1/5	Groups included
	IEA02	Control #	M	AN 9/9	Matches ISA13

Sample 850 File

ISA*00* *00* *ZZ*SENDERID *ZZ*RECEIVERID *251217*2004*U*00401*000029346*0*P*>~ GS*PO*SENDERID*RECEIVERID*20251217*2004*000029346*X*004010~ ST*850*0001~ BEG*00*SA*PO12345678**20251217~ CUR*X6*USD~ REF*ZZ*PO12345678~ SAC*C*H850***1000**********TAX TOTAL~ ITD*08**8**60**0*00~ DTM*002*20251217~ DTM*001*20251222~ TD5*****UPSN_CG~ CTB*OR*IF YOU HAVE ANY PROBLEMS WITH THIS SHIPMENT PLEASE CALL 0-000-000-0000~ N9*SD*11~ N1*BT*REDACTED NAME~ N3*REDACTED ADDRESS~ N4*REDACTED CITY*FL*00000*US~ N1*ST*REDACTED NAME~ N3*REDACTED ADDRESS~ N4*REDACTED CITY*FL*00000*US~ PO1*01*1*EA*255*TE*****VN*ABC123*UP*882713869999~ CTP*RS*RES*255~ PID*F*08***PRODUCT GREEN SMALL~ REF*CS*000000000*000000000~ REF*DP*MW7A1715/BLACK/Small~ CTT*1~ SE*24*0001~ GE*1*000029346~ IEA*1*000029346~

Outbound

EDI 856: Advance Ship Notice (ASN)

Acenda requires a Pick/Pack (SOPI) structure. The Shipment Level (S), Order Level (O), Pack Level (P), and Item Level (I) must be present.

Segment Specifications

Seg	Elem	Description	Req	Type/Len	Notes
ISA	ISA06	Sender ID	M	AN 15/15	Acenda ID
	ISA08	Receiver ID	M	AN 15/15	Vendor ID
GS	GS01	ID Code	M	ID 2/2	SH
ST	ST01	Trans ID	M	ID 3/3	856
BSN	BSN01	Purpose	M	ID 2/2	00
	BSN02	Shipment ID	M	AN 2/30	Unique
HL (S)	HL03	Level	M	ID 1/2	S
TD1	TD101	Pack Code	M	AN 3/5	CTN
	TD102	Quantity	M	NO 1/7	Carton Count
TD5	TD502	ID Qual	M	ID 1/2	2 (SCAC)
	TD503	ID Code	M	AN 2/4	SCAC
REF	REF01	Ref Qual	M	ID 2/3	BM
	REF02	Ref #	M	AN 1/30	Tracking/BOL
DTM	DTM01	Date Qual	M	ID 3/3	011
	DTM02	Date	M	DT 8/8	Ship Date
N1	N101	Entity ID	M	ID 2/3	SF
N3	N301	Address	M	AN 1/55
N4	N401	City	M	AN 2/30
N1	N101	Entity ID	M	ID 2/3	ST
HL (O)	HL03	Level	M	ID 1/2	O
PRF	PRF01	PO Number	M	AN 1/22
REF	REF01	Ref Qual	O	ID 2/3	IV
HL (P)	HL03	Level	M	ID 1/2	P
MAN	MAN01	Marks Qual	M	ID 2/2	GM
	MAN02	Marks	M	AN 1/48	SSCC-18
HL (I)	HL03	Level	M	ID 1/2	I
LIN	LIN02	ID Qual 1	M	ID 2/2	VN
	LIN03	ID 1	M	AN 1/48	SKU
	LIN04	ID Qual 2	M	ID 2/2	UP
	LIN05	ID 2	M	AN 1/48	UPC
SN1	SN102	Qty	M	R 1/15	Shipped
CTT	CTT01	Line Count	M	N0 1/6	Total HL
SE	SE01	Seg Count	M	N0 1/10
GE	GE01	TS Count	M	N0 1/6
IEA	IEA01	Grp Count	M	N0 1/5

Sample 856 File

ISA*00* *00* *01*0000000000 *ZZ*SENDERID *251211*1755*U*00401*000004503*0*P*>~ GS*SH*SENDERID*RECEIVERID*20251211*1755*2320*X*004010~ ST*856*2253~ BSN*00*REF123456789*20251211*1755*0001~ HL*1**S~ TD1*CTN*1****G*6.5*LB~ TD5**2*FDEG~ REF*BM*REF123456~ DTM*011*20251211~ N1*SF*GENERIC SHIPPER NAME*91*PRS~ N3*1234 SHIPPER RD.~ N4*CITY*TX*000000000~ N1*ST*REDACTED RECEIVER~ N3*REDACTED ADDRESS~ N4*REDACTED CITY*XX*00000*USA~ HL*2*1*O~ PRF*PO123456789~ REF*IV*REF123456~ DTM*004*20251211~ HL*3*2*P~ MAN*GM*00000000000000000000~ MAN*CP*000000000000~ HL*4*3*I~ LIN*01*VN*ABC123*UP*850000109999~ SN1*1*1*EA~ CTT*1~ SE*25*2253~ GE*1*2320~ IEA*1*000004503~

Outbound

EDI 846: Inventory Advice

The 846 document provides a snapshot of available inventory.

Segment Specifications

Seg	Elem	Description	Req	Type/Len	Notes
ISA	ISA06	Sender ID	M	AN 15/15	Acenda ID
	ISA08	Receiver ID	M	AN 15/15	Vendor ID
GS	GS01	ID Code	M	ID 2/2	IB
ST	ST01	ID Code	M	ID 3/3	846
BIA	BIA01	Purpose	M	ID 2/2	00
	BIA02	Report Type	M	ID 2/2	SI
	BIA03	Reference	M	AN 1/30	Batch ID
	BIA04	Date	M	DT 8/8	CCYYMMDD
REF	REF01	Ref Qual	O	ID 2/3	IO
	REF02	Reference	O	AN 1/30
LIN	LIN02	ID Qual 1	M	ID 2/2	VN
	LIN03	ID 1	M	AN 1/48	SKU
	LIN04	ID Qual 2	M	ID 2/2	UP
	LIN05	ID 2	M	AN 1/48	UPC
PID	PID01	Desc Type	O	ID 1/1	F
	PID05	Description	O	AN 1/80	Product Name
DTM	DTM01	Date Qual	O	ID 3/3	193
	DTM02	Date	O	DT 8/8	Inventory Date
QTY	QTY01	Qty Qual	M	ID 2/2	33
	QTY02	Quantity	M	R 1/15	Avail to Sell
LS	LS01	Loop ID	O	AN 1/6	Sub-loop
REF	REF01	Ref Qual	O	ID 2/3	WS
DTM	DTM01	Date Qual	O	ID 3/3	018
LE	LE01	Loop ID	O	AN 1/6	End Sub-loop
SE	SE01	Seg Count	M	N0 1/10
GE	GE01	TS Count	M	N0 1/6
IEA	IEA01	Grp Count	M	N0 1/5

Sample 846 File (Abbreviated)

ISA*00* *00* *ZZ*SENDERID *ZZ*RECEIVERID *251117*1644*U*00401*000024115*0*P*>~ GS*IB*SENDERID*RECEIVERID*20251117*1644*24115*X*004010~ ST*846*122800002~ BIA*00*SI*1130649*20251117~ REF*IO*ACENDA~ LIN**VN*ABC123*UP*191900319999~ PID*F*08***PRODUCT SMALL GREEN~ DTM*193*20251117~ QTY*33*0*EA~ LS*REF~ REF*WS*Various*0~ DTM*018*20251117***UN*20251117~ LE*REF~ LIN**VN*DEF123*UP*191900319999~ PID*F*08***PRODUCT MED GREEN~ DTM*193*20251117~ QTY*33*0*EA~ LS*REF~ REF*WS*Various*0~ DTM*018*20251117***UN*20251117~ LE*REF~ SE*20*122800002~ GE*1*24115~ IEA*1*000024115~

For integration support, please contact [email protected]